Today in this digital world, email has become very important part of daily workflow and communications. There are many reason of email archiving and many businesses are unaware about it. Today we will discuss why archiving your email is crucial.
1. Compliance with Statutory Regulations
Each business sector has unique enforcement requirements and regulations with respect to data protection and retention. In order to stay in compliance, companies in each sector must obey the data protection process, including e-mail messages and attachments. The data must be processed in a manner that enables timely access and retrieval.
2. Storage Management
You can easily store emails on other server with email archiving to free up your internal server storage. With the increasing amounts of email circulating these days, it doesn't take long for a server to exceed its capacity. The auto-archiving solution helps you to unload messages and retain optimum server efficiency.
3. Litigation Support
Email archiving helps you in providing security and assistance to your organization if your organization is involved in a legal action. In the case of an audit, an e-discovery or an investigation involving your company or employees, there is a fair risk that you will be asked to produce a range of — if not many — email content.
4. It Helps Your Business Remain Compliant
Email archiving tools offer a simplified approach to comply with regulatory requirements. Depending on the particular sector, there may be specific guidelines for compliance with email archiving and how to store data and records, but keeping such messages easy is the underlying principle.
5. Increase the performance of mail server
The best way to make your IT department happy is by increasing the performance of mail server. If you will delete your backlog of emails then you can easily speed up the server performance. With email arching you always have access to those deleted emails and you can easily retrieve them whenever needed.
6. Disaster Recovery
Today no one knows when what disaster will happen. In any disaster if your system gets damage then with email archiving you can easily protect your valuable email messages. From many other benefits of Email archiving, above we have listed few of the most important points why email arching is so crucial.